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ORDER of the Minister of Defense of the Russian Federation dated 23-05-99 225 ON THE INTRODUCTION OF CURRENCY CERTIFICATES FOR MILITARY SERVICEMEN PASSING MILITARY SERVICE... Relevant in 2018

INSTRUCTIONS ON THE PROCEDURE FOR ISSUING CASH CERTIFICATES TO MILITARY SERVICEMEN PASSING MILITARY SERVICE UNDER CONTRACT AND CONTRACT

1. Cash certificates (Appendix No. 1 to these Instructions) to military personnel performing military service under contract and conscription (hereinafter referred to as military personnel) are issued:

in all cases of movement from one military unit<*>to another, including when sent to military educational institutions for training for a period of more than two months and for treatment in military medical institutions located outside the point where the serviceman is performing military service;

<*>Here and further in the text of this Instruction, unless otherwise specified, a military unit means a military command body, a military unit, a military educational institution, an enterprise, an organization of the Ministry of Defense of the Russian Federation, a military commissariat.

upon transfer for further military service from the Armed Forces of the Russian Federation to federal executive authorities in which military service is provided for by law;

when seconded to federal executive authorities, other state bodies and institutions, executive authorities of constituent entities of the Russian Federation, international organizations in accordance with international treaties of the Russian Federation, state unitary enterprises whose property is in federal ownership, joint-stock companies, 100 percent of whose shares are federally owned and who perform work in the interests of national defense and state security;

upon transfer from the Armed Forces of the Russian Federation to the reserve or retirement.

Military personnel discharged from military service submit cash certificates to the district (city) military commissariat at the place of military registration along with other documents. Upon dismissal of sergeants, foremen, soldiers and sailors undergoing conscription military service, as well as cadets of military educational institutions of vocational education, before the conclusion of a contract with them, monetary certificates are not issued, and a note is made on the satisfaction of their monetary allowance in the passing certificate.

Cash certificates are issued to military personnel by the military unit at the place of military service, and to military personnel undergoing treatment in military medical institutions or studying in military educational institutions for a period of more than two months while retaining positions at the place of military service and enrolled in the prescribed manner for financial allowance at the location of treatment or training, cash certificates are issued upon departure to the place of military service by these institutions.

Military personnel serving in military units that do not have independent financial management are issued monetary certificates by the military unit in which these military personnel are on payroll.

2. The monetary certificate is written out in ink or with a ballpoint pen. When drawing up a monetary certificate about the payment made, all lines are filled in (if there is no information, they are crossed out), including the following must be indicated:

in the line “issued by” - the conditional, and in the absence of the conditional - the actual name of the military unit that issued the cash certificate and its postal address;

in line 1 - the established salary in rubles for the occupied full-time military position (without promotions or increases) and the tariff category;

in line 7 - length of service as of the first day of the month of departure of the serviceman;

in line 12 - the period of stay at the disposal, taking into account the exclusion of periods when military personnel are on leave, undergoing treatment in medical institutions, or filling vacant positions.

Line 6 is filled in if necessary to enter additional information not indicated in the previous lines of the monetary certificate.

3. Cash certificates are issued for each serviceman separately, filled out legibly, signed by the commander of the military unit and the assistant commander for financial and economic work, and sealed with the official seal of the military unit indicated in the certificate.

The issuance of monetary certificates for a group (team) is allowed only in cases where military personnel undergoing conscription service are sent in full force to one military unit for further military service.

Attached to the monetary certificate for a group (team) is a list of military personnel compiled in the form specified in Appendix No. 2 to these Instructions.

The list of names is compiled in two copies, of which the first copy is handed over to the head (senior) of the group (team), and the second is kept with the counterfoil of the issued monetary certificate.

When issuing a monetary certificate for a group (team) of military personnel undergoing conscription military service, the data of the head (senior) of the group (team) is indicated in the line “military rank, surname, first name and patronymic”, and in the line “name of the staff position” additional information is provided a record that the certificate was issued to conscripted military personnel according to the attached list of names. All other lines of the certificate are not filled in, but crossed out.

For military personnel undergoing military service under conscription, who, in cases established by law, are paid salaries for military positions in the amounts established for military personnel undergoing military service under a contract, the issuance of monetary certificates for a group (team) is not allowed.

Cash certificates that have a typographical defect, without a seal, the signature of the commander of a military unit and the head of the financial authority, with erasures, corrections, or incorrectly filled out, are considered invalid and are not accepted as a basis for enrollment in monetary allowance.

Damaged or incorrectly completed forms of monetary certificates are not destroyed, but are crossed out and attached to the spine of the monetary certificate.

The monetary certificate and the counterfoil of the monetary certificate must contain the signatures of the owner of the certificate confirming the correctness of the entries for the calculations made with it.

The monetary certificate and its confirmation are issued to military personnel against a signature in the counterfoil of the issued monetary certificates.

4. The assistant to the commander of a military unit for financial and economic work, when enrolling military personnel for pay, is obliged to:

check the accuracy and completeness of the entries made using the monetary certificates presented by the military personnel;

check the accuracy and completeness of the payments made with the military personnel’s personal file (length of service, which gives the right to receive a percentage increase for length of service, pension bonus, etc.);

send confirmation of the monetary certificate to the military unit that issued the monetary certificate within the period specified in paragraph 6 of these Instructions;

If any violations are detected in the execution of the monetary certificate, report to the financial authority of the military unit that issued the monetary certificate.

5. For military personnel undergoing military service upon conscription, who arrived at a new place of military service and did not present a monetary certificate due to its loss or for other reasons, monetary allowance at the new place of service is paid starting from the first day of the month following the month of arrival, on the basis a report in which the arrival indicates: the reason for failure to submit a monetary certificate, the military position he occupied at his previous place of service (at disposal - the period of stay at disposal), the date on which he was satisfied with the monetary allowance and from what calculation, the amount of deductions due from him and for what.

Military personnel undergoing military service under a contract, who arrived at a new place of military service and did not present a monetary certificate due to its loss or for other reasons, are not paid any monetary allowance.

In these cases, an administrative investigation is carried out and persons guilty of negligence in storing the monetary certificate are held accountable. Copies of administrative investigation materials and a request to send a duplicate<*>monetary certificate are sent to the serviceman’s previous place of service to issue a duplicate of the monetary certificate (for military personnel who were at their disposal, in addition, a request is made about payments made during the period they were at their disposal).

<*>A duplicate of the certificate is drawn up with signatures and a seal, in the upper right corner of the certificate there is an inscription: “Duplicate. Issued to replace the lost monetary certificate N ___” and sent to the addressee by valuable or registered mail.

Recalculation for the past is made upon receipt of a monetary certificate (duplicate) from the previous place of service.

The military unit that issued a duplicate monetary certificate to replace the lost one, within 3 days, submits to its financial authority a report on the lost monetary certificates, indicating the information to whom the monetary certificate was issued, the date of its issue, series and number.

The financial authorities submit reports on the circumstances of the loss, indicating the quantity, series and numbers of the lost forms of monetary certificates, measures taken to find them and punish the perpetrators to the Main Directorate of the Military Budget and Financing of the Ministry of Defense of the Russian Federation by subordination at least once a quarter.

The Main Directorate of Military Budget and Financing of the Ministry of Defense of the Russian Federation periodically issues instructions on lost forms of monetary certificates.

6. After enrolling military personnel for pay, the financial authority of the military unit is obliged to send, within 3 days, to the military unit that issued the monetary certificate, confirmation of the monetary certificate by valuable or registered mail.

The assistant commander of the military unit for financial and economic work that issued the monetary certificate, having received confirmation of the monetary certificate, attaches it to the spine of the monetary certificate.

In case of delays in receipt of confirmations, the assistant commander for financial and economic work of the military unit that issued the monetary certificate must take measures to obtain confirmation by contacting, if necessary, the financial support authority of the military unit to which the serviceman left.

Control over the correctness of the issuance, accounting, storage and use of monetary certificates is carried out by bodies monitoring the financial and economic activities of the Ministry of Defense of the Russian Federation during audits and inspections, as well as by satisfied financial authorities during inspections of the financial and economic activities of military units, institutions, enterprises and organizations.

Data for settlements of monetary allowances with military personnel performing military service under a contract are taken into account in the second section of the Book of Registration of Military Personnel on Monetary Allowances and forms of monetary certificates (Form No. 18)<*>.

7. Cash certificates are strict reporting forms and are stored in locked and sealed storage facilities under the responsibility of: in financial authorities - the head of the financial authority and a specially appointed official of the financial authority, and in a military unit - the assistant commander of a military unit for financial and economic work.

Accounting for forms of monetary certificates is kept in the ledger of strict accounting forms and governing documents for the financial service (Form No. 46)<*>.

<*>Put into effect by the Regulations on the financial management of a military unit.

Forms of monetary certificates are issued to lower-level financial authorities by power of attorney and invoice (Form No. 12)<*>. The invoice indicates the quantity, series and numbers of the issued forms.

<*>Put into effect by the Regulations on the financial management of a military unit.

The head of the financial authority, when accepting forms of monetary certificates, is obliged to check the compliance of the number of actually accepted forms, their series and numbers with the data specified in the invoice. If any discrepancies are identified, an act is drawn up in two copies, one of which is sent to a higher-level funding body, and the other remains in the files of the author of the act.

The head of the superior financial authority, having received the act, is obliged to immediately take measures to find missing forms or to eliminate errors made when filling out the invoice.

The issuance of forms of monetary certificates to military units is carried out on the basis of an application signed by the commander of the military unit and the assistant for financial and economic work and sealed with the official seal of the military unit, according to an invoice issued in two copies. One copy of the invoice is sent along with the forms of certificates of the military unit, and the second remains in the files of the approving financial authority.

The issuance of monetary certificate forms directly to representatives of military units is carried out upon presentation by them of an identification document of the recipient, a power of attorney for the right to receive forms, signed by the commander of the military unit and certified by the official seal of the military unit.

When issuing monetary certificates to military units, the relevant financial authorities place an official seal and postal details on the reverse side of the confirmation of the monetary certificate.

8. Stubs of monetary certificates with received confirmations, damaged forms of monetary certificates, as well as monetary certificates, on the basis of which arriving military personnel were enrolled in pay, are stored in the military unit for five years after a documentary audit of financial and economic activities by financial control authorities and economic activities of the Ministry of Defense of the Russian Federation, after which they are destroyed in the prescribed manner by a commission appointed by the commander of the military unit.

9. Cash certificates are bound into books of 50 sheets, have a single form and are printed on mesh paper of the same color.

Each issue of monetary certificates is divided into series, designated by two capital letters of the Russian alphabet. Cash certificates of each series have their own numbering, consisting of six digits. For example: monetary certificate “Series AB N 000001” or “Series AD N 255350”.

The series and number of the monetary certificate are indicated on the counterfoil of the monetary certificate, the monetary certificate and the confirmation for the monetary certificate.

The production of forms of monetary certificates is carried out by the Main Directorate of Military Budget and Financing of the Ministry of Defense of the Russian Federation, and accounting books for military personnel on pay, forms of monetary certificates (Form No. 18), accounting books of strict accounting forms and governing documents for the financial service (Form No. 46 ) - financial and economic departments of the branches of the Armed Forces of the Russian Federation and military districts in the prescribed manner.

Head of the Main Department
military budget and financing
Ministry of Defense
Russian Federation
colonel general
G. OLEINIK

Appendix No. 1
to the Instructions (clause 1)

View questions on the topic: All sections Latest added (changed questions) Questions related to obtaining various certificates Questions related to the transfer of monetary allowances to bank cards Questions related to the provision of tax deductions Questions related to receiving funds in a smaller amount Questions related to the payment of financial assistance Questions for the “Personal Account of a Military Person” Questions regarding the pay slip Questions related to the payment of alimony Questions related to the payment of maternity benefits and monthly child care benefits Other questions

Subject: Questions about the payslip

Question

Please explain the reason for the non-refund of over-withheld personal income tax.

Answer

In accordance with paragraph 3 of Art. 226 of the Tax Code of the Russian Federation, the amount of excess withholding tax on personal income is taken into account when determining the amount payable in the current billing period.

Subject: Questions about the payslip

Question

I have been given a monthly allowance for the special conditions of military service as a serviceman performing military service in military positions of leaders, commanders (chiefs) of military units and organizations of the Armed Forces of the Russian Federation of their structural units, as well as in military positions, the performance of duties for which is related to the management of units , but there is no amount in the pay slip opposite the payment “OUSzaKomand ppDp53pr2700”. Why am I not being paid my due bonus?

Answer

The amount of the accrued monthly allowance for special conditions of military service for all points of Art. 53 “Procedure for providing monetary allowances to military personnel of the Armed Forces of the Russian Federation”, approved by order of the Minister of Defense of the Russian Federation dated December 30, 2011 No. 2700, is reflected as a total amount in the line of the payslip “OUS pr. 2700”, column “1. Accrued” with subsequent decoding the grounds(s) for establishing a monthly bonus for special conditions of military service and its amount as a percentage of the salary for a military position for each paragraph of Article 53 of the above Procedure.

Subject: Issues related to payments upon dismissal from the Armed Forces of the Russian Federation

Question

In the near future, he will be dismissed from the ranks of the RF Armed Forces. How can I receive monetary compensation in exchange for items of personal property required according to the supply standards?

Answer

Regarding the issue of receiving monetary compensation in exchange for items of clothing for personal use required according to the supply standards, you need to write a report addressed to the commander of the military unit about the payment of monetary compensation. A submission with a set of documents, which includes a calculation of monetary compensation or a certificate of payment of funds in exchange for items of clothing required according to supply standards, is sent by the commander of the military unit to the personnel authority responsible for entering information into a unified database.

After the specialists of the personnel authority enter into the unified database information about the establishment of the specified compensation based on the order of the relevant official, the Unified Settlement Center of the Ministry of Defense of the Russian Federation will pay you monetary compensation in return for the items required according to the supply standards for items of clothing.

Subject: Issues related to payments upon dismissal from the Armed Forces of the Russian Federation

Question

This month he was discharged from military service due to general military training. How to obtain a monetary certificate for submission to the military registration and enlistment office?

Answer

When a serviceman is dismissed under the general military order, after his final payment, the monetary certificate is sent by the Unified Settlement Center of the Ministry of Defense of the Russian Federation to the military commissariat of the constituent entity of the Russian Federation at the place where the serviceman was registered for military service, based on the information entered into the unified database by the personnel authority. The military commissariat of a constituent entity of the Russian Federation exercises the rights of citizens discharged from military service and members of their families, family members of fallen (deceased) military personnel to social guarantees, including pensions.

Subject: Issues related to payments upon dismissal from the Armed Forces of the Russian Federation

Question

A monetary certificate has not been issued in connection with a transfer to a new duty station with an independent financial body (not financially supported by the Unified Center of the Ministry of Defense of the Russian Federation). How to get it?

The Russian Ministry of Defense has approved the Instructions for issuing cash certificates to military personnel. It defines the cases of issuing certificates, the rules for their execution and confirmation, the procedure for storing certificate forms, and also provides a sample of it. Let's consider the main provisions of this document.

When is a monetary certificate due?
The instruction approved by order of the Ministry of Defense of the Russian Federation dated August 9, 2007 No. 325 establishes that monetary certificates are issued by the financial authority of the military unit on whose payroll the military personnel are. This document is issued to a serviceman in all cases of his transfer to a new duty station and assignment to a financial allowance in another financial body, both within the Armed Forces of the Russian Federation, and upon departure to federal executive authorities.
The certificate is also issued when a serviceman leaves for training in an educational institution for a period of more than two months and for treatment in military medical institutions located outside the point of deployment of the unit where he is serving. In addition, monetary certificates must be issued upon dismissal from service with the right to receive a pension, social benefits or salary according to military rank.

Design rules

A monetary document is issued for each serviceman individually. True, you can issue a certificate for a unit (team). This is permissible when conscripted military personnel are sent in full force to one military unit for further service.
The issued cash certificate is issued to the military personnel against receipt or sent on the basis of a written request.
Please note: after enrolling a serviceman for pay, the military unit must send confirmation of the certificate within three days.

Accounting for forms of monetary certificates

Cash certificates are classified as strict reporting forms. Therefore, they are stored in locked and sealed cabinets (storages). The heads of financial authorities and specially appointed officials are appointed responsible for the safety of forms. In military units, these are always the heads of the financial service.
The stubs of issued monetary certificates with received confirmations, damaged forms, as well as certificates on the basis of which arriving military personnel were enrolled in pay are stored in the military unit for five years after a departmental documentary audit.
In budget accounting, certificates are recorded in off-balance sheet account 03 “Strict reporting forms” (at a price of 1 ruble per unit). Analytical accounting is kept in the ledger of strict reporting forms (form 0504045). The quantity and numbers of the forms received are reflected in columns 6 and 7 of the book and in total terms in the debit of account 03. When writing off used forms, in columns 8 and 9 of this form and credit account 03.

Information reflected in the certificate
It provides complete information about all payments made and due and deductions from the military personnel at the last place of service. In particular:
— tariff category;
- salaries according to military position and rank;
- length of service;
— information about monthly and one-time payments;
— data on the amounts of alimony, interest-free loans, etc. to be withheld.

2. Deputy Ministers of Defense of the Russian Federation, Chief of Staff of the Minister of Defense of the Russian Federation, commanders-in-chief of the branches of the Armed Forces of the Russian Federation, commanders of troops of military districts, fleets, branches of troops of the Armed Forces of the Russian Federation, heads of departments, heads of main and central directorates of the Ministry of Defense of the Russian Federation, commanders associations, commanders of formations and military units, chiefs (leaders) of organizations of the Armed Forces of the Russian Federation, military commissars to ensure the issuance of monetary certificates to military personnel in accordance with the Instructions specified in paragraph 1 of this Order.

in all cases of movement from one military command authority, military unit, organization of the Armed Forces of the Russian Federation, military commissariat (hereinafter referred to as military units) to another military unit, including when sent to military educational institutions of professional education of the Ministry of Defense of the Russian Federation for training for a period of more than two months and for treatment in military medical institutions of the Ministry of Defense of the Russian Federation located outside the location of the military unit in which the serviceman is serving;

Upon dismissal of military personnel undergoing conscription military service, as well as cadets of military educational institutions of vocational education of the Ministry of Defense of the Russian Federation, before concluding a contract with them for military service, monetary certificates are not issued to them, and a note is made on the satisfaction of their monetary allowance in the passing certificate.

Cash certificates are issued to military personnel by the military unit at the place of military service, and to military personnel undergoing treatment in military medical institutions of the Ministry of Defense of the Russian Federation or undergoing training in military educational institutions of professional education of the Ministry of Defense of the Russian Federation for a period of more than two months while maintaining military positions at the place military service and enrolled in the prescribed manner for financial allowance at the place of stay for treatment or training, monetary certificates are issued by these institutions upon departure.

Military personnel serving in military units that do not have independent financial management are issued monetary certificates by the military unit in which these military personnel are on payroll.

2. The monetary certificate is written out in ink or with a ballpoint pen. When issuing a monetary certificate, all lines of the monetary certificate and the spine of the monetary certificate are filled in (if there is no information, they are crossed out), including the required data in accordance with the explanations for filling out the monetary certificate form (Appendix No. 1 to these Instructions).

3. Cash certificates are issued for each serviceman separately, filled out legibly, signed by the commander of the military unit, the head of the financial authority and certified by the official seal of the military unit that issued the cash certificate.

The issuance of monetary certificates for a unit (team) is permitted in cases where military personnel undergoing military service upon conscription are sent in full force to one military unit for further military service.

The list of names is compiled in two copies, of which the first copy is handed over to the commander (chief) of the unit (team), and the second is kept with the counterfoil of the issued monetary certificate.

When issuing a monetary certificate for a unit (team) of military personnel undergoing conscription military service, the data of the commander (chief) of the unit (team) is indicated in the line “military rank, surname, first name and patronymic”, and additionally in the line “name of regular military position” a record is made that the certificate was issued to military personnel undergoing conscription military service, according to the attached list of names. All other lines of the certificate are not filled in, but crossed out.

For military personnel undergoing military service under conscription, who, in cases established by law, are paid salaries for military positions in the amounts established for military personnel undergoing military service under a contract, the issuance of monetary certificates for a unit (team) is not allowed.

Monetary certificates that have a typographical defect, without a seal, signatures of the commander of a military unit and the head of the financial authority, with erasures, corrections, or incorrectly filled out, are considered invalid and are not accepted as a basis for enrollment in monetary allowance.

For military personnel who for some reason did not receive a monetary certificate when leaving for a new place of military service, a monetary certificate is sent upon their written requests or a written request from the commander of the military unit at the serviceman’s new place of military service.

Military personnel discharged from military service submit cash certificates to the military commissariat at the place of military registration along with other documents. Completed confirmations for monetary certificates are sent by the military commissariat in the manner and within the time specified in paragraphs 4 and 6 of these Instructions.

In the event of the death (destruction) of a serviceman during military service, the issued monetary certificate is filed in the serviceman’s personal file. If there is no personal file of the deceased (deceased) serviceman in the military unit, a completed monetary certificate is sent upon a written request from the military commissariat, where the pension (benefits) will be assigned.

For citizens discharged from military service and subsequently receiving the right to receive a pension or monthly social benefit or salary according to military rank, a monetary certificate is sent upon a written request from the military commissariat at the place of military registration.

check the accuracy and completeness of the entries in the monetary certificate with the entries in the military personnel’s personal file (length of service, which gives the right to receive a percentage increase for length of service, including preferential ones; the basis for maintaining the salary for previously held military positions; the basis for enlisting the military personnel; information about one-time payments made to be reflected in the monetary certificate). If there is no personal file of a serviceman in the military unit, such a check is carried out upon receipt of the personal file at the military unit;

Question: “Good afternoon, there is a need to obtain a monetary certificate (due to dismissal, it is required at the military registration and enlistment office). What is this document and how do I get it? Is it provided to laid-off employees?”

Answer. The monetary certificate of an active military personnel is a personal document containing information about all types of allowances that the military man received during his service (training), as well as the timing and volume of their provision. It is necessary to confirm the state provision of uniforms, issued equipment, and also contains information about other additional payments made, since in the absence of such, military personnel are entitled to monetary compensation.

To whom and when is it issued?

Documents are drawn up regarding conscripts and contract employees.

In your case, there really is a need to obtain a document, since the certificate is required to be handed over to a military officer upon dismissal, who is subsequently obliged to give it to the military commissariat. It is also necessary to obtain a form in the following cases:

• transfer from service to another military unit on a permanent basis;
• temporary business trip under the auspices of another military formation, if the minimum duration of the business trip is 2 months;
• undergoing medical and recreational activities outside the unit;
• transfer to work in divisions of executive authorities (state or municipal).

This is not a complete list of grounds; the document may be requested in other cases, in particular, for legal proceedings in disputes between the military and the unit.

Where to get

According to the Order of the Ministry of Defense of May 23, 1999 No. 225, which adopted the Instructions on the use of monetary certificates by the military, documents should be stored with personnel workers or in the accounting department of the military formation where the soldier (officer) serves. This is a military unit, from the reserves of which subordinate employees are provided.

If individual financial activities were not carried out at the place of military service, then you need to check with management who arranged the financing. As a rule, this is another part; this is where you will have to apply with your own handwritten application.

To ensure that the document is not returned to you for re-issuance, you must immediately check that all fields are present and that they are filled out correctly. In particular, the certificate must display the following information:

• place of issue, that is, the name and legal address of the part where the financing was provided;
• the amount of income for the position held is indicated;
• accumulated length of service, as well as length of service in a specific unit;
• salary according to military rank;
• all facts of receiving uniforms over the last 3 years;
• mandatory payments received that are not related to service.

Checking the correctness of registration

In addition, filling out the document is carried out only manually with a ballpoint pen. Machine printing of departmental orders is prohibited. It is also necessary to comply with the following rules:

• filling in all fields (if some columns should be empty, but you need to put a dash);
• Corrections and deletions are not allowed;
• if errors are made, the document must be replaced;
• damaged forms are not disposed of, but must be attached to the main monetary certificate;
• Additionally, a counterfoil is issued, where a mark is placed indicating that the serviceman received the original document;
• the form must be signed by the leadership of the military unit, the head of the financial authority and the recipient himself.

If any kind of violation is detected, the certificate will not be accepted; as a result, the dismissed employee will not be able to receive the required monetary compensation. Also, the fact of presenting the document to the military is recorded in a special journal, which displays the date of its receipt and the information entered, so it will be possible to obtain a duplicate at any time.